Reimburse employees without the spreadsheet
When employees pay for work out of their own pocket, getting reimbursed usually means paper forms, missing receipts and weeks of waiting. With Xpendless, employees submit a claim from their phone, it is approved by the right people, and finance pays everyone in a single run.
Xpendless prepares the payout and your bank or payroll pays it, so money never sits with a third party and finance keeps full control.
How reimbursement works
Submit
The employee snaps a photo of the receipt. Xpendless reads it, in English or Arabic, and fills in the claim.
Approve
The claim follows your approval chain, with the steps set by the amount.
Net off
Approved claims are netted against anything the employee owes, such as a cash advance or personal spend on a company card.
Pay
Finance downloads a bank file or a payroll file, pays from its own bank or payroll system, and records the payment reference in Xpendless.
Built for the details
- Mileage: Employees log trips and the company mileage rate is applied automatically.
- Per diem: Daily allowances based on the destination, using your company's rates.
- Cash advances: Give an advance before a trip and settle it against the claims afterwards.
- Foreign currency: Claims in other currencies are converted at the daily exchange rate and recorded in Qatari riyals.
Frequently asked questions
No. Xpendless produces a bank or payroll payout file for all approved claims. You pay through your own bank or payroll system and record the reference, so funds never pass through a third party.
Yes. Mileage claims use your mileage rate and per diem uses destination-based daily rates you set.
Yes. Receipt reading handles receipts printed in English, Arabic or both.
Employee reimbursements are part of the Growth and Enterprise plans.
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See Xpendless in action
Book a walkthrough with our team in Doha and see how Xpendless fits the way your company spends.
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